Community services templates

The guides and templates provides assistance on planning and implementing co-design and engaging with the community services sector and service users. They also give an overview of everything you need in planning your procurement and assessing the risks involved.

It’s good practice to register all exemptions and approvals from the minimum requirements. Like goods and service procurement, agencies need approval from their delegated authority for procurement exemptions. You must include all exemptions on your agency’s Exemption Register. 

If you have decided your procurement is better suited to being funded through a grant, there are two templates available to you. There is no minimum nor maximum amount specified for grant funding.   

The DCSP policy contains additional information on grants such clarifying when a grant is the most appropriate approach and when a service agreement is more suitable and best practice guidance for grants.

The Grant Agreement template should be used as the standard template for grants valued at $10,000 or more.

You can use the list of Grant Conditions for smaller and less complex grants valued below $10,000.  

The List of Grant Conditions are not intended to function as a separate document but may be incorporated into either advertised Guidelines or Application forms as a condition of the Grant or in the formal Letter of Offer advising recipients that their grant application has been successful. 

The following templates give detailed guidance on the Request process: from conducting briefings to the terms and conditions of your requests.

Evaluating the offers you have received can be made simpler by reviewing the handbook and using the reporting templates.

A straightforward series of Request process templates are available to you for notifying successful and unsuccessful providers.  

Awarding contracts to Expressions of Interest have their own templates that include letters for declining offers and shortlisting providers. 

Community services procurements have some different requirements when it comes to managing your service agreement. You need to incorporate and address the various requirements of the DCSP policy.  The templates below assist you in making sure your service agreement is meeting these requirements. 

Community Service tendering and contracting forms and templates are reviewed bi-annually in collaboration with Government Agencies who procure Community Services from the community sector.