COVID-19 coronavirus: Event plans frequently asked questions

Guidance
Frequently asked questions about COVID Event Plans.

Last updated: 23 June 2021 at 12:01am

When is a COVID Event Plan Checklist required?

A COVID Event Checklist is required for all public and private events involving 501 – 2,500 patrons. Organisers must agree to put in place the minimum public health measures listed on the Checklist, to reduce the potential for COVID-19 transmission at the event and assist public health contact tracing in the event of a confirmed case of COVID-19 in the community.

When is a COVID Event Plan required?

A COVID Event Plan is required for all public and private events involving more than 2,500 patrons. Organisers are required to detail the public health measures that will be put in place, in accordance with the COVID Event Guidelines, to reduce the potential for COVID-19 transmission at the event and assist public health contact tracing in the event of a confirmed case of COVID-19 in the community.

Why do I still need a COVID Event Plan or Checklist?

Whilst there is currently no community transmission in WA, COVID-19 remains a risk to the State. It is therefore important to practice COVID-Safe measures, maintain sensible public health measures including good hygiene, cleaning regimes and physical distancing at all events, despite the easing of restrictions. These simple practices reduce the potential risk of COVID-19 transmission, should a COVID-19 case who is unknowingly positive, attend an event.

These measures, along with the State of Emergency and Public Health State of Emergency declarations, are based on the latest health advice to enable the state to ramp up and respond rapidly to any outbreak in the future.

COVID Event Plans help mitigate the risk of COVID-19, are in line with health advice and provide extra confidence to patrons and staff entering the business premises.

How do I submit my COVID Event Plan or Checklist?

A COVID Event Plan or Checklist must be submitted to the relevant local government, along with all other documentation required for an application to hold an event. An authorised officer from the local government will ensure it has been completed satisfactorily before final event approval is granted.

If your event involves more than 5,000 patrons, the local government will be required to forward the COVID Event Plan to the Department of Health a minimum of 4 weeks prior to the event, for their records.

Will I receive a separate approval for my COVID Event Plan?

Authorised Officers at the relevant local government will ensure the COVID Event Plan is complete before reviewing it alongside all other submitted documentation. They will need to be satisfied that the event application, in its entirety, appropriately addresses all potential risks associated with the event, including COVID-19, before a final approval can be granted. As such, COVID Event Plans will no longer be reviewed and approved as a separate process.

How long before my event do I need to submit my COVID Event Plan or Checklist?

Check with your local government to determine their required timeframe for processing event applications. It will be important to remember that if your event involves more than 5,000 patrons, your COVID Event Plan will need to be forwarded to the Department of Health a minimum of 4 weeks prior to the event, for their records.

Do I still need to register my event?

Yes, all events must still be registered with the Department of Health. Alternatively, event details can be emailed to: Public.Events@health.wa.gov.au.

Do I still need to have a contact register for patrons?

Yes, contact registers remain mandatory for all patrons, staff and volunteers attending events. This will assist in contact tracing, should it be required.

Are there still restrictions on different event formats?

No, there are no longer any COVID-related restrictions on the types of events that are permitted in WA.

Is there a COVID-related cap on the number of people that can attend an event?

No, COVID-related patron caps on events have been removed. The maximum number of people permitted at an event will be determined by the local government and event organiser as part of the normal event application approval process.

Are COVID Safety Marshals still required?

As it is still important for public health measures related to COVID-19 to be implemented at events, one (1) COVID Safety Marshal will be required per 1,000 patrons, for all events involving more than 2,500 patrons.

The requirement for, and number of, COVID Safety Marshals, for events involving 2,500 patrons or less, will be determined by the local government, in consultation with the event organiser.

The criteria, role and recommended number of Marshals for events is outlined in the COVID Event Guidelines.

Where can I go to get more information?

Event organisers can contact the local government where the event is being held for more information. Alternatively, enquiries related to public events can be directed to: Public.Events@health.wa.gov.au.

Page reviewed 3 December 2021