State Supply Commission Probity and Accountability Policy

Policy
A public authority must be able to demonstrate to suppliers and the community that it conducts its procurement activities with high standards of probity and accountability.

This policy should be read and interpreted in full. Important information may be missed if individual sections are read in isolation.

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Gazettal date

Chairman
State Supply Commission
27 June 2014

Probity

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“Probity" requires that a public authority conduct its procurement activities ethically, honestly and fairly1. Elements of a procurement culture that promotes and demonstrates high standards of probity include the following:

  • Expected behaviours are articulated and enforced.
  • Officers involved are skilled, knowledgeable and experienced.
  • Appropriate checks and balances are in place at various stages in the procurement process.
  • The concept of conflict of interest is well understood and strategies are in place to identify and manage potential issues.
  • Communication with suppliers is consistent and does not disadvantage or advantage one supplier over others.
  • Officers are not compromised in their ability to act, or to be seen to act, impartially.
  • Confidentiality of supplier information and evaluation processes is secure.


1 As required by Public Sector Commissioner's Instruction No. 7 - Code of Ethics

Accountability

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“Accountability” requires that a public authority be able to publicly account for its decisions and take responsibility for the achievement of procurement outcomes2. Elements of a procurement culture that promotes and demonstrates a high level of accountability include the following:

  • Responsibility for decisions is readily identifiable.
  • Adequate records are maintained to enable external scrutiny of decisions.
  • Compliance with Government and State Supply Commission policies.
  • Contract award details are made public as required.
  • Processes are in place to provide feedback to unsuccessful bidders and to manage supplier complaints.

As required by Public Sector Commissioner's Instruction No. 7 - Code of Ethics

Page reviewed 27 May 2020
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