This document provides guidance for managing information risks and record keeping requirements associated with the use of Artificial Intelligence (AI).
This guidance should be read in conjunction with the WA Government Artificial Intelligence Policy and Assurance Framework (the AI Policy) and the AI Assurance Framework.
Acknowledgement
The SRO acknowledges the Department of Premier and Cabinet for contributing to the update of this advice.
Sources
The SRO acknowledges the following sources used in the development of this records management advice.
Archives New Zealand, Artificial intelligence and public and local authority records, https://www.archives.govt.nz/manage-information/how-to-manage-your-information/implementation/artificial-intelligence-and-public-records (accessed 1 October 2025).
OurCatHerder, The hidden risks of AI-Powered minute-taking in board meetings, https://www.ourcatherder.com/technology/risk-ai-powered-notes/ (accessed 1 October 2025).
Public Record Office Victoria (PROV), Artificial Intelligence, https://prov.vic.gov.au/recordkeeping-government/a-z-topics/AI (accessed 1 October 2025).
Tegan Jones, Neutral notes: Your AI note taker might be breaking the law, https://www.smartcompany.com.au/artificial-intelligence/neural-notes-ai-note-taker-might-breaking-law-privacy/ (accessed 1 October 2025).
University of Technology Sydney Human Technology Institute, The State of AI Governance in Australia report, https://www.uts.edu.au/globalassets/sites/default/files/2023-05/hti-the-state-of-ai-governance-in-australia---31-may-2023.pdf (accessed 1 October 2025).
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