LGIRS collects personal information about individuals for a range of purposes to enable it to carry out its functions or activities. Specific details about the collection of personal information when applying for a position and commencing or continuing employment with the department is provided in this collection notice.
This collection notice should be read in conjunction with our LGIRS Privacy Policy.
Authority for collection of personal information
We collect personal information to carry out functions or activities related to recruitment and employment as required under, but not limited to:
- Public Sector Management Act 1994
- Public Sector Management (General) Regulations 1994
- Public Sector Regulations 1988
- Work Health and Safety Act 2020.
Why we collect personal information?
We collect personal information as part of recruitment and employment processes for the primary purpose of assessing your application, and if successful to administer your employment. Your personal information may be used for the following functions or activities, but not limited to:
- correspond with you;
- recruitment processes;
- medical and/or psychometric assessments;
- employment screening such as: national criminal history checks, working with children check, qualification or licence check;
- payroll processing;
- administration of superannuation and taxation;
- to conduct research and compile statistics for internal and statutory reporting purposes; and
- management of workplace health and safety.
How we collect personal information?
We aim to collect the minimum information we need for the particular function or activity we are carrying out.
The main way we collect personal information about you is when you give it to us. For example, when you apply for a position, we collect personal information such as contact details and your employment history.
What personal information we collect?
The types of personal information we may collect for managing recruitment and employment processes may include, but not limited to:
- employee, referee and emergency contact details;
- eligibility to apply (evidence of you right to work in Australia);
- Qualifications, professional licence, right to work (citizenship, residency, relevant visa);
- records relating to salary, employment benefits and leave;
- taxation details;
- superannuation details and contributions;
- banking information required to pay salary;
- medical certificates or health related information supplied by an employee or their medical practitioner;
- information about past disciplinary matters;
- information about employee’s training and development;
- information about an employee’s performance;
- your gender, ethnic origin and languages spoken;
- health information, including information about any illness, disability or injury;
- national criminal history information obtained through the screening processes before you commence or during your employment with the department; and
- association memberships (political or trade unions).
The employment information we hold may also include assessments and suitability decisions about positions you have applied for.
How will my personal information be managed?
The storage, protection, use and release of information may be subject to the State Records Act 2000, Freedom of Information Act 1992, Electronic Transactions Act 2011, Privacy and Responsible Information Sharing Act 2024, and other legislation as applicable.
Personal information is securely collected, stored in secure databases and transmitted in various electronic formats. Only authorised departmental staff who have a legitimate requirement for accessing personal information are permitted to do so in order to fulfil their duties and obligations.
Will my personal information be shared?
We may use third party service providers to process job applications and manage the recruitment processes on our behalf and disclose personal information for this purpose. We may also disclose personal information to third parties for screening purposes.
We will take reasonable steps to ensure that any third party receiving personal information for recruitment or employment purposes has appropriate safeguards in place to protect the privacy of the information.
We will not share your recruitment or employment information with an overseas entity, unless there is a legitimate reason, we have your consent or we are required by law.
What is the impact of not providing my personal information?
If you do not provide required personal information we may refuse, or otherwise be prevented, from assessing your employment application or from having an employment contract with you.
How can I access or correct my personal information?
We are committed to ensuring the accuracy of your personal information. You have a right to access and correct any inaccuracies in the personal information we hold about you.
Please refer to LGIRS Privacy Policy on our website for more information about how we handle your personal information, how you can request access to, or correction of, the personal information we hold about you, and who to contact if you have a privacy enquiry or complaint.
Print this page
