Accessing the State Archives Collection

Information on how to access the State archives collection, conditions of use and tips for searching our archives catalogue.

The State Records Office Search Room is now in a co-located area with the State Library of WA on the 3rd floor of the State Library / State Archives. The 3rd floor research area is available to all members of the public.

The 3rd floor area includes:

  • A general research area for WA history (including family history). Printed copies of finding aids and indexes to the State archives collection are publicly accessible in this area. Microfilm copies of key sets of State archives are also openly accessible in the general research area;
  • An Archives Reading Room for viewing original State archives.

Plan Your Visit

Show more

Address

State Library / State Archives: 3rd Floor
25 Francis Street
Perth Cultural Centre  WA   6000
ph: (08) 9427 3600

Opening Hours of Research Area / Archives Reading Room

  • Monday - Thursday 9:00am-8:00pm
  • Friday 9:00am-5.30pm
  • Saturday 10:00am-5.30pm
  • Sunday 9:00am-5.30pm

Parking and Transport

The State Library / State Archives is located in the Perth Cultural Centre, Northbridge, between Francis Street and the James Street Mall and next to the Western Australian Museum and the Art Gallery of WA. It is within walking distance of the main city shopping and business districts.  Entry to the State Library / State Archives is via James Street or Francis Street.

Google Maps

Public Transport

The State Library / State Archives is a short walk north of the Perth Railway Station and the Wellington Street Bus Station. Blue CAT buses travel close to the building with stops in Beaufort, Aberdeen and William Streets.

Transperth Journey Planner

By Car

Undercover parking is available directly beneath the building. Entrance to the carpark is from Francis Street.

By Bicycle

Bicycle racks are available at the front of the building.

Access for People with Special Needs

For details about our accessibility including parking, it is best to consult the Access WA website.

Below are direct links to the detailed information about the Perth Cultural Centre in general and the State Library / State Archives in particular.

Archives Reading Room

Show more

Research Ticket

Members of the public accessing original State archives in the Reading Room need to hold a State Records Office Research Ticket. You can apply for a Research Ticket in person at the Reading Room by completing the Researcher Registration Form (DOCX). Appropriate identification showing your current name and address - such as a driver's licence or a passport and which includes a photograph - needs to be sighted. There is no charge for obtaining a Research Ticket.

By signing the registration form, clients agree to abide by the conditions of use that are stated on the form.

The Research Ticket must be presented at each visit to the Reading Room when viewing State archives.

Copying Archives

Clients can make copies of State archives in the Reading Room using the digital cameras available. This if a free, self-serve service. Digital images can saved to your own USB flash drive. 

Alternatively, you can use your own camera or smartphone to make copies of State archives.

Photographs must be taken using natural light (no flash) with a minimum of disturbance to other researchers. Copying archives will not be permitted if there is a risk that it may damage the records.

Copying State archives is subject to the Copyright Act.

Ordering Archives

Show more

When wanting to view and access original State archives in the Reading Room, you will need to pre-order them ahead of viewing. Archives are retrieved for clients Monday - Friday (excluding public holidays). Requests for archives must be made by 4pm on the day before you wish to view items. Items are made available by 11am the following working day. There is a limit of 10 items for each daily retrieval per researcher (comprising 5 items for records held onsite and 5 items for records held offsite. State archives held off-site comprise most maps / plans and records with a consignment number higher than 5237).

You can make requests for archives to be retrieved by using our catalogue or by completing and submitting call slips in the 3rd floor Reading Room.

Should you need assistance identifying or ordering State archives, State Records Office staff on the 3rd floor can assist you. Alternatively, please email sro@sro.wa.gov.au.

Archives on Microfilm

Show more

Between the 1960s and 2000s, many key sets of State archives were microfilmed to help preserve the original records and improve access for clients. These microfilm / microfiche can be accessed directly on the 3rd floor of the State Library / State Archives. The microfilm register (PDF) lists State archives that are available in microfilm format, with identifier information. Microfilm kept on the 3rd floor is arranged in consignment number order.

Viewing microfilm

Equipment is available on the 3rd floor to view and make digital copies of State archives on microfilm / microfiche. You can save digital copies to your own USB flash drive. Staff are available on the 3rd floor to provide assistance if required.

Searching Our Catalogue

Show more

The State Records Office archives catalogue lists government records held in the State archives collection. It provides contextual information about those records and which government agency created them. The catalogue also displays digital copies of some digitised archives and allows you to pre-order records to view in the Archives Reading Room or to request they be digitised for a fee.

Search

The main search field is located at the top of the screen of the catalogue. Enter a term or terms into the field and click 'enter'  or the return key on your keyboard/device. The catalogue will look for elements in any part of the record description that matches the search term/s.

If you know the agency, series or consignment number you are looking for, enter the terms ax, sx or consx (where x = the number) e.g. cons255.

When the search results are displayed, you can use the menu on the left hand side of the page to filter search results.

Using an asterix (*) after the search term as a wildcard search is useful when you want a wider range of matching results e.g. searching on "exhibit*" will provide results for exhibit, exhibits, exhibition, exhibiting, etc.

Advanced Search

The advanced search option can be activated by clicking on the main search field and then choosing "Advanced search". The advanced search page provides the ability to build different types of search queries and has more filters with the ability to search in specific types of descriptive fields.

FAQ

How do I register through the catalogue?

Registering online through the catalogue allows you to pre-order State archives to view the Reading Room or to request be digitised for a fee. You can register by clicking on the "Log in" option at the top right of the screen of the catalogue. Select "New User Registration" and follow the prompts. You will receive a confirmation email to activate your account. If you do not receive the email or experience any issues in registering or logging in through the catalogue, please email our office at sro@sro.wa.gov.au

Do I have to register online?

No, you can still search the catalogue without registering / logging into the catalogue and you will obtain the same search results whether you have logged in or not. Logging in simply allows you to pre-order records through the catalogue.

How do I pre-order records for use in the Reading Room?

You will need to log into the catalogue and when you have identified a record you want to pre-order, click the "Request Item" button at the bottom of the page. Choose the "View in Reading Room" option and the date you wish to view it. Requests must be placed by 4pm for next day delivery in the Reading Room (weekends and public holidays excluded). Items are made available in the Reading Room by 11am.

How do I request records be digitised?

You will need to log into the catalogue and when you have identified a record you want to pre-order, click the "Request Item" button at the bottom of the page. Choose the "Digitisation for a fee" option. State Records Office staff will assess your digitisation request, notify you by email of the cost and - if you wish to proceed - send you a payment link for making payment securely online by credit card. Once payment has been received and depending on the record, digitisation can take up to 20 working days for completion. You have several options receiving the digitised copy: collection from the State Records Office, mailed on CD / usb flash drive or sent via Dropbox.

Research Enquiries

Show more

If you need specialist advice and guidance with using State archives, you can book an appointment to meet with an archivist online or on the 3rd floor of the State Library / State Archives.

Book an appointment to meet with an archivist

The State Records Office also offers a limited reference query service for clients who live in regional areas, interstate, overseas or are unable to attend the Reading Room in person. We can only undertake straightforward research for reference queries that require no more than 30 minutes staff research time to answer. For protracted queries, we suggest liaising with an independent researcher. The contact details for researchers who specialise in undertaking complex information queries can be found in our information sheet on Research Assistance (PDF).

Response time to reference queries will vary depending on the complexity of the enquiry. Queries should be emailed to sro@sro.wa.gov.au.

Page reviewed 4 February 2021