Archive Digitisation Service

Public clients may request the digitisation of entire files and other items held in the State archives collection for a fee.

To request State archives for digitisation, public clients may use the State Records Office catalogue or by downloading and completing an Archive Digitisation Request Form providing consignment and item details for each requested archive. Completed forms and any enquiries about the digitisation service should be emailed to

Not all State archives are able to digitised, such as those with a restricted access status, or in a format or physical condition not suitable for straight-forward digitisation. Each request to digitise archives will be assessed by State Records Office staff to establish if the condition of the archive is appropriate for digitisation. Clients will be contacted by email with information about the digitisation process and payment options. If deemed suitable, once payment has been received, the State Records Office aims to provide digitised copies of archives within 20 working days.

Digitisation charges

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Digitisation of entire files only (includes GST)



File Size

Cost per file / item (as of 01/07/2021)


1 to 25 pages



26 - 100 pages



101 - 400 pages



over 400 pages

On application


Maps and plans



Copies from existing scans


Postage / Delivery


$8 (AUD) within Australia  

$20 (AUD) overseas

$2 Dropbox



$2 CD

$10 USB


Page reviewed 25 November 2021