About PeopleWA
PeopleWA is the WA Government’s linked data asset, which contains de-identified linked data from WA Government agencies. Researchers, not-for-profit organisations, including Aboriginal Community-Controlled Organisations, and government agencies can apply for access to PeopleWA data via the online application system. Access and analytics of PeopleWA data is facilitated through a highly secure e-research platform.
PeopleWA enables evidence-based medical research, targeted and strategic investment decisions, and improved service delivery. It provides WA Government agencies, researchers and not-for-profit organisations with access to comprehensive datasets to inform evidence-based approaches to address the most complex social, health, environmental and economic issues facing the state.
The Office of Digital Government (DGov) within the Department of the Premier and Cabinet (DPC) administers PeopleWA. DGov receives, integrates and hosts de-identified linked data provided by data custodians; processes applications for access to PeopleWA data; and facilitates data access for approved users via a highly secure e-research platform.
PeopleWA has been developed and implemented through extensive consultation with key stakeholders including WA Government agencies, the research sector and community services organisations.
About this Privacy Policy
The PeopleWA Privacy Policy sets out how DGov collects, processes, holds, discloses and uses personal information of individuals when processing your application to access data within PeopleWA. It may be reviewed and updated, as required.
Information PeopleWA collects about you
You can apply for access to PeopleWA data by setting up an account in the PeopleWA online application system. DGov collects the following personal information as part of your application process:
- Your title(s);
- Your full name and preferred name;
- Your email address; and
- Your association to the organisation you represent.
If your project receives approval, you will be able to access PeopleWA data after setting up an account in the e-research platform. DGov collects the following personal information as part of this process:
- Your full name;
- Your email address;
- Your username; and
- Your telephone number (optional).
Information PeopleWA collects about your team
DGov requires applicants to provide the personal information of all members in your project team when applying for PeopleWA data. The following information is required for each project member to help us assess your application:
- Full name;
- Email address; and
- Association to the organisation they represent.
By including these details in the application form, you are confirming that that these individuals consent to the collection of their personal information for the purposes of the PeopleWA application process.
How PeopleWA uses your personal information
DGov uses your personal information to:
- facilitate the review of your PeopleWA application by the relevant data custodians and PeopleWA governance groups;
- facilitate access to PeopleWA data for approved project members;
- keep you updated about application(s) and send related information;
- respond to comments and questions regarding PeopleWA applications; and
- meet our mandatory reporting obligations.
Your personal information is not sold or shared for commercial purposes.
Other disclosure, use and storage of your information
Your personal information collected through the PeopleWA online application system or e-research platform may be disclosed to and used by:
- those to whom the WA Government is required or authorised (by law) to disclose your information (e.g. a court or tribunal, or another government body); and
- PeopleWA service providers who assist with the normal operations of PeopleWA.
How your information is stored
Amazon Web Services and Microsoft Azure
Your personal information contained in the PeopleWA online application system and the e-research platform is stored using Amazon Web Services (AWS) and Microsoft Azure. Your personal information is stored onshore, in Australia.
Both Amazon and Microsoft are subject to Australian and overseas laws that may require the disclosure of your information (in limited circumstances) to government authorities here and overseas.
According to their respective privacy policies, both Amazon and Microsoft do not have access to, nor does it use your personal information for any purpose other than providing the services required to operate of PeopleWA, and to maintain their own services (or as required by law).
DGov may continue to keep your information
DGov may store your personal information for compliance and monitoring purposes. The storage of your personal information may be required under existing legislation (such as the State Records Act 2000).
Deletion of your information
If you would like to delete your personal information within PeopleWA, please call (08) 6552 5000 or email PeopleWA@dpc.wa.gov.au. Once complete, your account containing personal information will be deleted and you will no longer have access to PeopleWA. If your account is associated with an approved project (past or current), we will seek your approval to transfer ownership of the project and provide you with any project materials as appropriate. Some information associated with project approvals may be retained for a specified period of time to satisfy recordkeeping requirements.
Your other rights
Access to your personal information. You have the right to request access to your personal information collected through your use of the PeopleWA online application system and the e-research platform. To request a breakdown of personal information that DGov holds about you, you can contact PeopleWA via the contact details provided below.
Correcting your personal information
If you believe that personal information within the PeopleWA application system is incorrect, incomplete or outdated, then you can update your details through the PeopleWA online application system directly. Alternatively, you can contact PeopleWA to update your personal details. To update your personal information in the e-research platform, please contact PeopleWA.
Complaints
If you have any enquiries or complaints regarding this Privacy Policy or the way your personal information is handled, please contact us via the contact details provided below.
Contact us
To contact PeopleWA, call (08) 6552 5000 or email PeopleWA@dpc.wa.gov.au.
