About this Guide
This guide provides information to assist your Registered Training Organisation (RTO) to prepare an application to add or remove training package qualifications, explicitly listed units of competency and/or accredited courses to your registration.
RTOs use the RTO2 Application for Amendment to Registration form located in the RTO Portal to:
- add Training Package qualifications, units of competency or accredited courses to its scope of registration;
- remove Training Package qualifications, units of competency or accredited courses from its scope of registration;
- replace superseded Training Package qualifications and units of competency with non-equivalent Training Package qualifications and units of competency;
- replace a replaced or expired accredited course with the new re-accredited course.
Do not use this form if you are applying to renew your registration and, at the same time, you want to add to your scope of registration. You can request additions and other variations to scope in the RTO1b Application for Renewal of Registration.
An RTO must ensure that it meets the legislative and licensing requirements relevant to its registration.
All applicants must comply with the requirements of:
- Vocational Education and Training Act 1996 (WA) (VET Act)
- Vocational Education and Training (General) Regulations 2009
- Registration Standards 2025
- Data Provision Requirements
- Ministerial Guideline: Financial Viability Assessment Guidelines for the Registration of Training Providers 2017
- Australian Qualifications Framework (AQF); and
- All guidelines for RTOs issued by the Training Accreditation Council (TAC or the Council).
A copy of the Registration Standards 2025 (2025 Standards) and relevant legislation is available from the TAC website.
Scope of Registration
Your scope of registration consists of:
- the list of training package qualifications, units of competency or accredited courses which an RTO is registered to provide;
- the services offered: either training and assessment, or assessment only.
TAC Registration Standards 2025 Hub
The TAC Registration Standards 2025 Hub has been developed to provide general guidance in interpreting the 2025 Standards. Throughout this document, references to the Hub are made where applicable.
Registering Body Compliance
The Council must comply with the Vocational and Education and Training Act 1996, the Vocational Education and Training (General) Regulations 2009 and Standards for VET Regulators 2015.
Information Sharing
Information collected by TAC is used for the primary purpose of TAC undertaking its functions outlined in the VET Act s 31 (1)(2). The information collected may be provided to relevant government agencies for secondary purposes that are directly related to or provide benefit to TAC’s primary function of quality assuring vocational education and training in Western Australia.
Application process
Amendment to Registration applications must be submitted to TAC through the |
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Once an application is received by the TAC Secretariat, a desktop review is conducted to determine whether further information is required. On completion of the desktop review all applications will then undergo a risk assessment.
The risk assessment determines if an audit is required and if so, whether it will be a desk audit, a site visit or a hybrid of the two using an online meeting format.
Amendment to Registration Fees
Show moreAn invoice for your amendment to registration application will be generated on submission of your application.
Please note: All fees are non-refundable, and payment must be received by the due date.
Amendment to Registration Fees (GST exempt) | ||
|---|---|---|
Amendment to Registration Application
*For transition to equivalent training package qualifications or units of competency, no application form is required, and no fees apply. | - One qualification Plus: - Each additional qualification | $920
$135 |
- First seven units of competency Plus: - Each additional unit | $240 per unit
$135 per unit | |
| Transition to equivalent replaced accredited course(s) | $240 for one application (includes any number of courses) | |
Replacing superseded qualifications, units of competency or accredited courses
Show moreEquivalent – Training Package qualifications or units of competency: TAC will automatically update your scope for all Training Package qualifications or explicitly listed units of competency that have been determined equivalent. No application form or fee is required.
Equivalent – Accredited courses: If an RTO is replacing an accredited course currently on scope, with a re-accredited course that has been determined as equivalent, the RTO is required to submit a RTO2 Application for Amendment to Registration to the TAC through the RTO Portal with evidence of copyright approval from the course owner.
Not Equivalent: Submit an RTO2 Application for Amendment to Registration form to TAC through the RTO Portal with the supporting evidence listed in Attachment A.
RTOs must manage the transition from superseded Training Packages within a timely manner of the publication on TGA (training.gov.au) as outlined in Compliance Requirement 14 – Transition of training products within the 2025 Standards. Further information on managing the transition from superseded training products is available on the TAC website - Transition of Training Products.
Where the summary mapping indicates that the qualification/unit is not equivalent RTOs will be required to submit supporting evidence with the application, as outlined in this application guide.
Supplementary risk indicator questionnaire
Show moreTAC is responsible for the quality assurance of training delivery and assessment conducted by RTOs in Western Australia. A risk assessment must be undertaken to determine whether an audit is required and the type of audit to be undertaken (e.g. desk, hybrid or site visit).
The supplementary risk indicators within the RTO2 application form make up a part of the risk assessment as they relate to specific risks that may arise from aspects of each RTO’s operations. These indicators help further determine the scheduling and scope of regulatory arrangements.
The response to the supplementary risk indicator questionnaire should only relate to the qualification/units of competency/accredited course being applied for in the application.
If you answer “yes” to the question ‘Does your provider intend to take fees in advance?’, please refer to Compliance Requirement 18 – Prepaid fee protection measures within the 2025 Standards and identify which option you are using to protect student fees paid in advance. Further information on fees is available on the TAC website - Compliance Requirements - Accountability
Completing an Application for Amendment to Registration
Show moreAmendment to registration applications must be generated through the RTO Portal.
The RTO2 form allows you to request the qualifications, delivery sites and delivery modes for the qualifications, units and/or accredited courses requested.
If you intend to provide an assessment service (that is, recognition of prior learning rather than a full training and assessment service) for any of the training product/s you will need to indicate this against each item.
If you wish to amend your scope to include the capacity to train (that is from an ‘assessment only’ service to ‘training and assessment’) for any qualification/unit of competency/ accredited course you will need to apply to TAC as an amendment to registration. You are also required to provide evidence to support your application. Please ensure that you are “ready to go” for the scope applied for in the application – you should be able to demonstrate compliance with the 2025 Standards.
It is important that your application is complete and correct prior to submission to TAC. Applications which are incomplete or do not have the required supporting evidence will be required to be completed before progressing, or they may be returned to the applicant for re-submission at a later date.
Evidence to support your application
Show moreThere is no set template as to how you should provide the information other than it should be appropriate to the operations of your provider.
Please refer to the List of Supporting Evidence at Attachment A.
No evidence (other than copyright approval) is required when an amendment is submitted to replace an accredited course currently on scope, with the re-accredited course that has been determined as equivalent.
If the risk assessment of the application determines an audit is required, you will be provided with an additional opportunity to provide further evidence to support your application for audit against the 2025 Standards.
The evidence provided should be clearly presented as the auditor is not able to make interpretations of the evidence and which element the evidence addresses.
Please note the following:
- the RTO portal allows for electronic evidence to be attached with your application (maximum size for each document/zip folder is 100mb);
- further evidence or clarification may be requested during the application process.
Amendment to registration – audit subset of the 2025 Standards
Show moreAny amendment to registration that undergoes an audit will be audited against the following subset of the 2025 Standards:
2025 Standards | Area/Section/Division | Focus Area | Standard / Description |
|---|---|---|---|
| Outcome Standards | Quality Area 1 – Training and Assessment | Training | 1.1 Training is engaging, well-structured and enables VET students to attain skills and knowledge consistent with the training product. |
| 1.2 Engagement with industry, employer and community representatives effectively informs the industry relevance of training offered by the RTO. | |||
| Assessment | 1.3 The assessment system is fit-for-purpose and consistent with the training product. | ||
| 1.4 The assessment system ensures assessment is conducted in a way that is fair and appropriate and enables accurate assessment judgement of VET student competency. | |||
| Facilities, equipment, and resources | 1.8 Facilities, resources and equipment for each training product are fit-for-purpose, safe, accessible and sufficient. | ||
| Quality Area 2 Student Support | Information | 2.1 VET students have access to clear and accurate information concerning the provider, the relevant training product, and students are made aware of any changes that may affect them. | |
| 2.2 VET students are advised, prior to enrolment, about the suitability of the training product for them, taking into account the student’s skills and competencies | |||
| Wellbeing | 2.6 The wellbeing needs of the VET student cohort are identified and strategies are put in place to support these needs. | ||
| Quality Area 3 – VET Workforce | VET workforce management | 3.1 The workforce is effectively managed to ensure appropriate staffing to deliver services.
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| Trainer and assessor competencies | 3.2 Training and assessment is delivered to VET students by credentialled people with current skills and knowledge in training and assessment. | ||
| 3.3 Training and assessment is delivered by persons with current industry skills and knowledge relevant to the training product. | |||
| Quality Area 4 – Governance | Leadership and accountability | 4.2 Roles and responsibilities of WA registered provider staff and third parties are clearly defined and understood. |
Where it is applicable the following Clauses may also be audited:
2025 Standards | Area / Section | Standard / Description |
|---|---|---|
| Outcome Standards | Quality Area 3 - Trainer and assessor competencies | 3.2 Training and assessment is delivered to VET students by credentialled people with current skills and knowledge in training and assessment. Including Performance Indicator: (b) where the Credential Policy permits a person to deliver any training or assessment under direction – the provider has systems in place that ensure the person does not make assessment judgements and is delivering quality training and assessment.
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| Compliance Standards | Accountability | 17 Third party arrangements
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18 Prepaid fee protection measures
Requirements for government entities and Australian universities
Requirements for other WA registered providers
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20 Compliance with laws A WA registered provider must comply with all applicable Commonwealth, State and Territory laws, including, for example, by ensuring:
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The auditor may also include any other clause if it is warranted.
Audit Process
Show moreYou will be requested to advise the TAC Secretariat of any conflict of interest with any auditor in the RTO2 form. For example, if an auditor has been engaged by you to review your training and assessment materials in the past six months. Where the risk assessment indicates an audit is required, you will receive notification of the audit and the allocated auditor.
Desk Audit: You will be provided with an opportunity to submit further evidence to support your application if required. Evidence will be able to be uploaded to the RTO2 application in the RTO Portal by a specific date (usually five working days). It is up to the RTO to determine what evidence it has to demonstrate compliance with the 2025 Standards.
If no additional evidence is provided to the auditor by the nominated date, the auditor will conduct the audit against the 2025 Standards, based on the evidence submitted with the application. Any non-compliances will be reported through the established audit process and RTO’s will have an opportunity to respond in the evidence review period.
Site Audit: If you are requested to submit further evidence to support your application prior to the date of the audit, you will be able to do so via the RTO Portal. Evidence will be requested by a specific date (usually five working days) to allow the auditor time to commence a desktop review against the above 2025 Standards prior to the site audit.
It is up to the RTO to determine what evidence it has to demonstrate compliance with the Standards for RTOs. The auditor will make contact with the provider to schedule a mutually convenient time for the audit visit.
Hybrid Audit: This audit follows the process outlined for a Site Audit. The difference is that the meeting is will be conducted online (for example via Teams) rather than in person.
Please note:
- The Auditor may request additional evidence to support your application.
- The Auditor may also audit and report on other 2025 Standards if warranted.
For further detailed information on the above clauses please refer to the:
Amendment to Registration Application List of supporting evidence - Attachment A
Show moreThe following is a checklist of evidence that must accompany the RTO2 Amendment to Registration Application in the RTO Portal to allow the TAC to assess your application.
For further detailed information on the below clauses please refer to the Amendment to Registration Application Self-Assessment Tool and TAC Registration Standards 2025 Hub
Please use the provided Self-Assessment tool, or provide your own index document which lists all the document names. The document should refer to the 2025 Standards the evidence is addressing. The index document may also indicate the pages of a document that should be considered, eg Outcome Standard 2.2 - Student Handbook Pg 22.
Amendment to Registration Application - List of supporting evidence - Attachment A
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