Training for buyers

Information about training opportunities for public sector staff purchasing goods and services on behalf of agencies.

The Department of Finance provides a range of training opportunities for agency staff involved in purchasing goods and services.

Contract management essentials

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Contract management skills and tasks are explored allowing attendees to grow their contract management knowledge.

This workshop follows the introductory content covered in the online Introduction to Contract Management in the WA Public Sector course. 

Audience

This session is designed for public sector employees who are involved with contract management as part of, or all of their role.

Topics included

  • What forms a contract
  • Relationship management
  • Financial management
  • Variations and extensions
  • Contract finalisation

Details

Cost: Free
Date: Scheduled sessions are listed in the Registration section below.
Time:  9:00am – 4:30pm
Location:  Training Room 2, Albert Facey House, Corner of 469 Wellington Street and Forrest Place, Perth
Pre-requisites: It is recommended that attendees complete the  Introduction to Contract Management in the WA Public Sector online course prior to attending this session.
What to bring: Pen and writing paper

Registration    

Registrations are essential, as places are limited. 

Contract management and finalisation

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Training in how to plan and manage high risk, high value contracts.

This two-day workshop looks at the practical skills and knowledge needed when planning for and managing high value and high risk contracts. It is part of the accredited Procurement and Contracting Vocational Program (PCVP), and can be undertaken as a stand alone module or as part of the overarching program.

Audience

This session is recommended for those who manage high value/high risk contracts or for those who manage contract management teams.

Topics included

  • How to plan for contract management
  • Building stakeholder relationships
  • Managing supplier performance
  • Managing contract issues
  • How to finalise a contract

Details

Cost: $700 ($950 including optional assessment)
Date: Scheduled sessions are listed in the Registration section below.
Time: 8:30am – 4:30pm
Location: To be announced.
Pre-requisites: None
What to bring: Pen and writing paper

Express your interest now

These workshops will be launched late in 2019, so contact Procurement Capability and Development team to register your interest for upcoming training sessions.

Introduction to contract management in the WA public sector

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Five online modules that cover the fundamentals for contract managers.

Each module takes approximately 15 minutes to complete and can be paused and revisited at any time. 

Audience

The modules are designed for people new to a contract management role or who only manage contracts as part of their role.

Registration

Access the introduction to contract management online modules 

Introduction to foreign exchange

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This workshop provides an overview of the foreign exchange market and how this impacts on government procurement.

This workshop provides an overview of the foreign exchange market, an introduction to basic conventions and terminology, the impact of FX risk in the procurement process and discusses the role of Western Australian Treasury Corporation (WATC) in assisting agencies.

Audience

This session is designed for public sector staff who are involved in procurement processes.

Topics included

  • Who is WATC
  • Foreign exchange services
  • Fundamentals of foreign exchange
  • Foreign exchange market concepts
  • Why does foreign exchange risk within procurement matter?
  • Identifying foreign exchange exposures
  • Evaluation impacts
  • Managing foreign exchange risk within procurement and contract management

Details

Cost:  Free
Date: Scheduled sessions are listed in the Registration section below.
Time:  9:00am – 12:00pm
Location:  Albert Facey House, 469 Wellington Street, Perth
Pre-requisites:  None
What to bring: Pen and writing paper

Registration

Registrations are essential as places are limited. 

Key Performance Indicators in procurement

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This workshop provides an overview of Key Performance Indicators (KPIs).

This workshop provides an overview of using and developing KPIs  in procurement and contract management.

Audience

This session is designed for public sector staff who have some procurement experience involved in procurement or contract management.

Topics included

  • What a KPI is, and its relevance in a procurement and contract management context
  • What makes a ‘good’ KPI
  • Identify what KPI approach is fit for purpose for a range of different types of procurement
  • Develop KPIs for a range of different procurement types
  • Explain how KPIs can link performance and remuneration
  • Use the Contract Outcome Framework to facilitate agencies in developing their own KPIs for procurements.

Details

Cost: Free
Date: Scheduled sessions are listed in the Registration section below.
Time:  9:00am – 1:00pm
Location:  Training Room 2, Albert Facey House, 469 Wellington Street, Perth
Pre-requisites: None
What to bring:  Pen and writing paper

Registration

Registrations are essential as places are limited. 

Procurement and Contracting Vocational Program

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An accredited vocational training program for public sector officers.

Applications for the Procurement and Contracting Vocational Program are now closed due to the program being at capacity. We endeavour to open up applications for the next program in March 2020. For enquiries, please contact The Department of Finance’s, Procurement Capability Team.

The Procurement and Contracting Vocational Program consists of five two-day modules. When completed in conjunction with the optional assessments, participants will be awarded a Diploma of Procurement and Contracting (PSP50616). The program develops the practical skills and knowledge required for those working in procurement and contract management roles within the public sector, such as Procurement Practitioners and Specialists.

Benefits

Key benefits include an understanding of the public sector environment, practical skills in procurement planning, formation and contract management for goods and services, community services and works procurement.

This program will:

  • deliver high quality procurement training customised for the public sector
  • provide career development opportunities for public sector procurement practitioners
  • promote the Government's strategic procurement objective of delivering value for money procurement outcomes to government through well trained practitioners

Qualification and accreditation

Students are required to undertake a range of theoretical and practical assessments for each of the thirteen (13) competencies covered in the five workshop modules to obtain the formal qualification.

The modules of the PCVP are all competency-based training accredited against units of competency under the Australian Qualifications Framework (AQF). This means successful completion of these modules and their assessments will gain participants Statements of Attainment and build credit toward a Diploma of Procurement and Contracting qualification. Refer to the Course Information Guide for a full list of competencies covered in the program.

Audience

The program is recommended for those working in procurement and contract management roles in the public sector.

Course details

Five modules are included in course:

  • Procurement in the public sector
  • Planning for procurement
  • Undertaking procurement
  • Contract formation
  • Contract management and finalisation

Each module can be undertaken independently or together. When completed in conjunction with the optional assessments they build towards a Diploma of Procurement and Contracting.

Modules focus on particular aspects of procurement including:

  • Procurement planning
  • The tender process
  • Contract management
  • Contract negotiation

Optional assessments

Each of the two-day modules will consist of small group work, individual and group presentations and the completion of some assessments aligned the units of competency. The remaining will be undertaken via distance learning.

For those not seeking to obtain a formal qualification and just wish to gain the relevant knowledge, the class room based modules may still be undertaken. Please refer to the Course Information Guide for the relevant information on how to enrol.

Cost

Full program fee for Diploma of Procurement and Contracting PSP50616 is $4300 per person (ex-GST). You may chose to do specific modules separately. The Course Information Guide provides details.

Payment for the Procurement and Contracting Vocational Program will be undertaken directly with the provider Scope Training.

All program materials and resources will be provided to participants. 

Modules

Module 1: Procurement in the Public Sector - Wednesday 13 and Thursday 14 November 2019

Aimed at equipping procurement and contracting officers with the skills and knowledge to work effectively within the WA Public Sector procurement environment.

Module 2: Planning for Procurement - Tuesday 4 and Wednesday 5 February 2020

Aimed at equipping procurement and contracting officers with the skills and knowledge required in planning for procurement within the WA Public Sector Procurement environment.

Module 3: Undertaking Procurement - Monday 30 and Tuesday 31 March 2020

Provides WA government agency staff with the skills and knowledge required for the implementation of the procurement process within the WA Public Sector procurement environment.

Module 4: Contract formation - Thursday 21 and Friday 22 May 2020

Aimed at equipping procurement and contracting officers with the skills and knowledge to negotiate and to plan for contract management within the WA Public Sector.

Module 5: Contract management and finalisation - Wednesday 12 and Thursday 13 August 2020

Aimed at equipping procurement and contracting officers with the skills and knowledge to effectively manage and finalise contracts within the WA Public Sector.

Registration

To register for any of the above modules, complete the Scope Training Student Enrolment Form and return it to Scope Training

Department of Finance staff interested in attending any of the PCVP modules should contact the Procurement Capability and Development Team to discuss the enrolment process. 

Workshops are typically held during working hours 8.30am - 4.30pm

It is expected that any pre-reading and assignments will be completed in the participants’ own time.

Class sizes will be limited to a maximum of 20 participants.

Venue

Optima B, Training Rooms (Ground floor)
16 Parkland Road
Osborne Park WA 6016

Enquiries

For more information on enrolling into a public course contact Scope Training on (08) 9321 6307.

Contact the Procurement Capability and Development team for all other enquiries. 

Risk management in the procurement context

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This workshop outlines the key steps to managing risk in a procurement context.

This workshop explores the key steps in the risk management process and provides practical skills and knowledge to assist early identification and management of risk to support a successful procurement process. 

Audience

This session is designed for public sector staff who are involved in procurement processes and/ or contract management.

Topics Included

  • Common types of risks in the procurement process
  • Losses associated with procurement risk exposures
  • Understand how to successfully apply risk management treatments
  • Relevant insurance covers and common coverage issues

Details 

Cost: Free
Date: Scheduled sessions are listed in the Registration section below.
Time:  09:00am – 12:30pm
Location:  Training Room 2, Albert Facey House, 469 Wellington Street, Perth
Pre-requisites: None
What to bring:  Pen and writing paper

Registrations

Registrations are essential as places are limited. 

Tenders WA training

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Training in how to use the Tenders WA system to release a request (tender), manage an electronic tender box, award a contract and publish a variation.

Western Australian public sector agencies use Tenders WA to advertise their public requests and publish contractual awards (including sole source purchases). Tenders WA training comprises four key components:

  • Request development
  • Request advertisement
  • Contract award (including variations)
  • Contract management

Workshops

There are three workshops to choose from for Tenders WA training:

  • Request Advertisement and Contract Award 
  • Request Development, Advertisement and Contract Award 
  • Request Development, Advertisement, Contract Award and Contract Management

Audience

Public sector staff who will be involved in publishing requests, managing an electronic tender box, awarding contracts and publishing variations on Tenders WA.

The sessions below (except the e-Learning module) are available to users with access to Tenders WA. 

To request access for:

Topics included:

All three workshops cover the following topics:

  • Basic navigation
  • Releasing a request (Tender)
  • Awarding a contract
  • Publishing a variation

In addition to the topics above the Request Development, Advertisement and Contract Award module also covers record procurement planning information (Request Development).

In addition to the four topics above the Request Development, Advertisement, Contract Award and Contract Management module also covers contract management activities including novations; insurances; documents; extensions and alerts.

Details

Cost: Free
Date:  TBA
Time:  Confirmed on registration
Location:  Confirmed on registration
Pre-requisites: None

Registration

Registrations are essential as places are limited. Register your interest for the sessions below.

Request Advertisement and Contract Award modules

Request Development, Advertisement and Contract Award modules

Request Development, Advertisement, Contract Award and Contract Management modules

Further information

For enquiries about Tenders Training contact Procurement Systems  

There are additional documents, policies, user guides and further information to guide you through the tenders process in the Tenders WA library

Understanding goods and services buying within the WA public sector

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This module is a free self-paced introduction to buying on behalf of government. It looks at the key process and considerations to follow when making a purchase and the policies that affect it.

The module takes approximately one hour to complete, however it can be paused and revisited at any time.

Audience

The module is designed for new to government employees or those that want to refresh their knowledge on Government's buying practices and principles. 

Registration

To access online learning:

  1. Click on the module here
  2. Create a login the first time you access the portal
  3. Ensure your browsers pop ups are enabled
  4. Begin learning!

Written quotes process

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This workshop provides an overview of how staff procure products and services valued between $50,000 and $250,000 in the Western Australian public sector.

The Written Quotes Process session provides an overview of the procurement process when purchasing goods and services valued between $50,000 and $250,000.

Audience

This session is for Western Australian public sector staff with limited or no procurement knowledge that are involved in the procurement process. 

Topics included

  • Drafting a specification
  • Preparing and issuing a request for quote using the Request for Quote template
  • Conducting the evaluation process
  • Awarding a contract

Details

Cost: Free
Date: Scheduled sessions are listed in the Registration section below.
Time:  8:30am – 4:30pm
Location:  Albert Facey House, 469 Wellington Street, Perth
Pre-requisites: Completion of the Understanding Goods and Services Buying within the Western Australia public sector online module is strongly recommended.
What to bring:  Pen and writing paper

Registration

Registrations are essential as places are limited. 

Page reviewed 19 November 2019