Community services templates
These 'how to' frameworks will assist your government agency and community service providers procure and tender for community services. They will help you plan your procurements in partnership with your providers and other stakeholders.
Understanding and following the Community Services guides will help you achieve efficient purchasing outcomes for government and better outcomes for the community, within the guidelines of the Delivering Community Services in Partnership Policy.
These templates and guides are regularly reviewed and may change so you should only download them when needed. If you have any suggestions for improvements you can send them to Finance to assess using the Template change form. There is an archive of old request conditions you can consult if needed.
If you are not procuring community services, go to the alternative suite of templates and guides for goods and service procurement.
Contract planning: Templates and workbooks
The guides and templates provides assistance on planning and implementing co-design and engaging with the community services sector and service users. They also give an overview of everything you need in planning your procurement and assessing the risks involved.
Requesting exemptions: Templates and approval register
- direct negotiations
- preferred service provider provisions
It’s good practice to register all exemptions and approvals from the minimum requirements. Like goods and service procurement, agencies need approval from their delegated authority for procurement exemptions. You must include all exemptions on your agency’s Exemption Register.
Establishing grant agreements
Grant Agreement should be used as the standard template for grants valued at $10,000 or more.
You can use the list of Grant Conditions for smaller and less complex grants valued below $10,000.
The List of Grant Conditions are not intended to function as a separate document but may be incorporated into either advertised Guidelines or Application forms as a condition of the Grant or in the formal Letter of Offer advising recipients that their grant application has been successful.
Community services procurements have some different requirements when it comes to managing your service agreement. You need to incorporate and address the various requirements of the DCSP Policy. The templates below assist you in making sure your service agreement is meeting these requirements.
Template change suggestions
You can provide suggestions for changes to the templates by emailing the template with changes tracked, and an explanation of what your suggested change will address to firstname.lastname@example.org.
Old versions of the templates are available in the archive.
- Contract Planning: templates and workbooks
- Requesting Exemptions: Templates and Approval Register
- Establishing Grant Agreements
- Contract Formation: Requesting Quotations and Briefing Providers
- Contract Formation: Evaluating Offers
- Contract Formation: Awarding contracts in the Request Process
- Contract Formation: Awarding contracts for Expressions of Interest
- Community Service Contract Management Guides and Templates
- Template Change Suggestions