Freedom of Information operations
The Freedom of Information Act 1992 (FOI Act) that came into effect on 1 November 1993, created a general right of access to documents held by state and local government agencies. The FOI Act requires agencies to make available, details about the kind of information they hold and enables persons to ensure that personal information held by government agencies about them is "accurate, complete, up to date and not misleading".
It is the aim of the Department of the Premier and Cabinet (DPC) to make information available promptly, at the least possible cost and wherever possible documents will be provided outside the freedom of information (FOI) process.
Receipt of FOI applications
FOI applications, payments, correspondence and general inquiries may be directed to:
Manger, Freedom of Information
Level 6 Dumas House
2 Havelock Street WEST PERTH WA 6005
Telephone: 61 8 6552 5591
Fax: 61 8 6552 6730
Send an email to: email@example.com
Download a copy of the application form above or contact the Manager, Freedom of Information.
Processing of applications
The Department's FOI Unit is responsible for the administration and processing of FOI applications within the agency. The FOI Unit will liaise with the Department's designated decision makers/internal reviewers to facilitate the processing of all applications in accordance with the FOI Act.
The FOI Unit is the initial contact point for members of the community, applicants, third parties, the Office of Information Commissioner and other public sector agencies for all FOI related matters.
Fees and charges
The rate of fees and charges are set under the FOI Act. Apart from the application fee for non-personal information, all charges are discretionary.
Fees and charges are:
- Time taken to deal with the application - $30 per hour
- If access is by means of inspection, charge for access time supervised by staff - $30 per hour
- Photocopying - $30 per hour, plus charge per copy - 20c
- Time taken for staff to transcribe information - $30 per hour or pro rata for parts thereof
- Duplication of a tape, film or computer information - Actual cost
- Delivery, packaging and postage - Actual cost
- Additional cost to agency of any special arrangements - Actual cost
For further information about fees and charges, refer to Fees and Charges Payable under the FOI Act.
Rights of review
The FOI Act provides that applicants who are dissatisfied with a decision of the Department, have the right to have that decision reviewed. In accordance with section 40 of the FOI Act, internal review applications should be forwarded in writing to the Department within 30 calendar days after the date of the Department's initial Notice of Decision.
Following an internal review, if any matter remains in dispute, applicants are advised of their right to request the Information Commissioner to conduct an 'external review' of the matter. In certain instances, questions of law that arise in the course of dealing with a complaint may be referred to the Supreme Court. No fees or charges apply to internal or external reviews.
Documents held by the agency
The Department can trace its history through records back to the colonial settlement of Western Australia. These historical records (archives) are available for research at the State Archives. Records about the Department's role and responsibilities will continue to be an important part of the State's history.
The Department's records are arranged using activities-based classification and include information about the following functions and activities.
- Cabinet support
- Community relations
- Community response (correspondence received by the Premier on current issues)
- Contract management
- Elected members (administrative support matters for elected members of the State Government
- Equipment and stores
- Executive Council
- Federal policy
- Financial management
- Fleet management
- Governance (legislative and parliamentary processes)
- Government initiatives (projects of the elected government managed by the Department)
- Government priorities
- Government relations
- Information management
- Intergovernmental relations
- International relations
- Ministers' support (administrative support matters for Ministers)
- National reform policy
- Native title
- Parliamentary support
- Premier's support (administrative support matters for the Premier)
- Property management
- Royal Commissions
- Royal visits
- Security and emergencies
- Strategic management
- Technology and communications
- Vice Regal
Broad categories of documents currently available to the public can be accessed through the Publications section of the DPC website or by telephoning the FOI Unit on 61 8 6552 6326.
The Department's Library has an extensive collection of information. The broad subject areas covered by the Library include auditing, banking and taxation, economics, financial management, human resource planning, public finance, management, performance management, public administration, political science, training, executive development and sustainability.
The Library is not open to members of the public, however, access to library material can be obtained through inter-library loan arrangements.
Internal manuals can take the form of an instruction or operations manual, handbook or guidelines for managing or working with the Department's various internal systems.
Each division has internal manuals in one or more of the forms described that are used in conjunction with the performance of their business functions. The primary purpose is to provide advice to Departmental officers in the execution of their duties and to be an ongoing guide which is reviewed and updated as required.
If you wish to obtain any additional information in relation to the Department's internal manuals, contact the Manager FOI.
Public participation in the formulation of policy and performance of agency functions
The Department's primary mission lies in the provision of services to the Premier and Cabinet. The avenues for public participation in the formulation of the agency's policy making and performance are limited and depend largely upon the nature of the particular portfolios held by the Premier of the day.
How to amend your personal information
You can apply to the Manager FOI to correct or amend any documents containing your personal information.
The application must be in writing and you must give as much information as you can to show how or why the Department's records are inaccurate, incomplete, out of date or misleading.
If the Department decides to amend the information it will alter the record, or add a further note in relation to the record.
The Department will inform you of its decision and reasons, together with your right of review if you are not satisfied.
Structure and functions of the agency
For a complete statement on the structure and functions of the Department of the Premier and Cabinet see the Annual Report.