Renewal of Registration Application Guide

How long does the application process take?

While the time taken to process an application for re-registration can vary, the process is usually finalised within six months.

It is important to ensure that all relevant information is provided with your application to avoid delays in processing.

On receipt of your application by the TAC Secretariat, your application will be allocated to a Regulation Officer. This Officer will be your contact throughout the process.

Details on payment options for the Application Fee can be found on the TAC website. The TAC will not process the Application Form until full payment has been received. Application fees are non-refundable.

Name of the legal entity

This part of the form identifies the legal entity applying for registration.

Registration will only be granted in the name of a legal entity, not a trading name alone.

A link between the legal entity and the trading name must be evident. As this link is not identified by a Certificate of the Registration of a Business Name, a copy of your Business Name Extract from the Australian Securities & Investments Commission (ASIC) is required.

The name of the legal entity that is registered as the RTO will appear on the National Register of VET (TGA).

That name, as listed on TGA, must therefore be used by the RTO on:

• all Australian Qualification Framework (AQF) qualifications and Statements of Attainment issued by the RTO; 

and 

• all enrolment forms and contracts with students and other clients

Further information on Issuing AQF Qualifications and statements of attainment is available the TAC Registration Standards 2025 Hub

Provide details of head office location and postal address of the legal entity applying for registration. For some WA registered providers, this may not be the same as the principal place of RTO business. See further information below.

Note: If the Head office is no longer within Western Australia, your provider may not be eligible for re-registration with the TAC. 

You need to provide details about the history of the legal entity making the application and any governing person of the applicant as defined in Section 4 of this guide.

The questions in this section of the application form need to be completed by the CEO of the legal entity applying for registration. The responses to the questions about the applicant and governing persons will be used to determine suitability for registration.

TAC may only register a provider if it is satisfied that the applicant is suitable for registration in accordance with the provisions of the Vocational Education and Training Act 1996. In considering whether an applicant is suitable for registration, TAC may have regard to:

1. The prior and current conduct of the applicant and governing persons of the applicant, whether in Western Australia or elsewhere; and
2. Any other matter that the Council considers relevant.

The questions asked in this section assist the Council in determining the suitability of the applicant.

This section includes questions about the current (or intended) delivery arrangements of your provider. The answers to these questions will assist the Regulation Officer to conduct a risk assessment of your provider to determine the level and scope of the audit to be applied to the application.

If you answer “yes” to the question ‘Does your provider intend to take fees in advance?’, please refer to the Compliance Standards Division 3 Accountability, 18 Prepaid fee protection measures, and identify which option you are using to protect student fees paid in advance.

Further information on prepaid fee protection measures is available under the Compliance Standards.

Review your current delivery scope. You can add or remove training products with this application.

The requested delivery scope will be used to calculate the fee you will be charged.

RTOs are required to be registered for two years before it can be approved to deliver any qualification or assessor skill set from the Training and Education Training Package.

Further information on delivering the Certificate IV Training and Assessment is available under the 2025 Standards: Credential Policy 

Further information on third party arrangements is available under the Compliance Standards

Assessment only

If you intend to provide an assessment service (that is, recognition of prior learning rather than a full training and assessment service) for any of the training package qualifications, units of competency and /or accredited courses listed, you need to indicate this against each item. 

Please note the following:

• Your provider must train and assess against the current nationally recognised training qualifications, units and accredited courses.
• Where a new version of a training package has been endorsed nationally but has not yet been published, your provider must await its publication on TGA before applying to have qualifications or units from it included on your registration.
• Applications that contain incorrect information may not be processed.
• Applications for qualifications and/or units of competency from training packages that have been superseded/replaced will not be accepted.
• Applications for accredited courses that have been replaced or expired will not be accepted.

The applicant is able to identify any conflict of interest with a specific Auditor, for example if an Auditor has been engaged by you to review your training and assessment materials.

Please note that if a conflict of interest is identified, the reason for this conflict must be included. A declaration is made as a formal undertaking to the Council.
 

Evidence to support your provider’s application is outlined in the Renewal of Registration Application Self-Assessment Tool.

The supporting evidence provided with your application will be used by the Regulation Officer to establish your provider’s readiness for audit.

Evidence to establish your provider’s compliance with the 2025 Standards for all training and assessment identified in your application will be reviewed by the Auditor during the audit.

There is no set template as to how you should provide the information other than it should be appropriate to the operations of your provider.
 

The application form outlines the fees associated with a renewal of registration application.

Please note that the application lodgement fee and application assessment fee are payable at the time of submitting your application and are non-refundable.

The following fees are inclusive of GST.

This declaration is made as a formal undertaking to the Training Accreditation Council (TAC) by the Legally Responsible Person of the legal entity/provider submitting the application.

Upon submission of this application, you will receive an email acknowledging receipt of the application.