We welcome feedback – both positive and negative. This can help us understand how we can improve our practices and performance. Our complaints handling process is designed to be:
- Confidential (if required)
- Open and accountable
- Free of charge
Information regarding our complaint handling process can be provided in alternative formats upon request.
Guiding principlesShow more
The guiding principles of our complaints handling system are:
Our commitment - Respond in a timely and professional manner. We will seek to understand the complainant’s point of view and try to understand the underlying source for the concern or complaint.
Be inclusive and ensure equal opportunities
Our commitment - Facilitate multiple avenues for providing feedback, which ensures all stakeholders have an opportunity to share their feedback whether positive or negative.
Our commitment - Ensure good communication early in the process to ensure unrealistic expectations are not raised. We will provide feedback to the complainant in regards to the complaints process and likely timeframes.
Our commitment - Ensure complainants are updated regularly through the complaints process and are provided with access to relevant information. Information will be provided so that you can understand the way in which your complaint will be dealt with.
Build and maintain trusting relationships
Our commitment - Commit to building positive relations with our stakeholders through two way communication processes to handle positive and negative feedback in a proactive and constructive manner. We will encourage our stakeholders to provide feedback and submit complaints and respond to this in a timely and effective manner.
- A complaint is an expression of protest, objection or dissatisfaction with products, operations or services. It may originate from an individual or an organisation. Complaints or grievances may be associated with real or perceived issues.
- A grievance is a form of complaint where the circumstance is regarded as unfair treatment or that hardship has been afflicted by the FPC.
- A concern is any form of expression of worry, apprehension, or anxiety with regards to our products, operations, services, or the performance, behaviour and conduct of staff. A concern includes minor issues that can be easily resolved, for example, through providing information. Concerns may originate from an individual or an organisation. Concerns may escalate to complaints if they are not handled effectively.
- A compliment is an expression of satisfaction with regards to our products, operations, services, or the performance, behaviour and conduct of staff. Compliments are a way of us knowing that we are delivering our services effectively and provides an opportunity to recognise quality service.
Making a complaint, concern grievance or complimentShow more
If you believe your issue can be resolved informally by talking to an FPC representative, visit or contact your local FPC office to discuss the issues and come to an agreement that both of you are happy with.
If you would like to lodge a formal written feedback / complaint here are some options:
Supporting informationShow more
To clarify the issues raised, the FPC encourages that where possible complaints are made in writing. To support the complaint the following information should be included:
- Name and contact details of complainant
- Specific details and nature incident for which complaints are documented, including dates, times, names of FPC staff contacted.
- Copies of supporting documents.
- What has been done to try and address the issue and what is the expected or acceptable outcome.
You can request for all or part of the information to remain private.
Complaint handling processShow more
An overview of FPC’s complaints handling process is explained below. A copy of the FPC’s Complaints Handling Procedure can be provided upon request.
Acknowledgement of complaint
Your feedback or complaint will be:
- Acknowledged in writing within two business days of receipt.
- Responded to within 28 days of receipt (excluding the initial confirmation response), however if we require more time you will be advised.
- Referred to another agency if it is outside the scope of FPC’s role. You will be advised of the referral.
- Assessed and investigated by an FPC officer. Additional consultation will be undertaken as necessary.
- Responded to once the investigation is completed and a letter outlining the resolution will be sent to you.
If you are not satisfied that the issues raised have been resolved you can request an internal review.
If your complaint has been reviewed internally by the FPC and remains unresolved then you may raise the matter with the Western Australian Ombudsman.
The Ombudsman is independent and impartial, and investigates complaints from individuals about State Government agencies, statutory authorities, local governments and public universities. The Ombudsman also has the authority to initiate an enquiry or investigation into any of these public bodies, even when no specific complaint has been received.
You can contact the Western Australian Ombudsman on (08) 9220 7555 or Freecall 1800 117 000.