Buy, lease and maintain a motor vehicle fleet

Information for agency fleet coordinators and asset managers entering into agreements for owned and leased motor vehicle fleets.

Finance facilitate the purchase, servicing and disposal of vehicles on behalf of government. We finance about 8,500 government vehicles on behalf of agencies, then lease these vehicles back to agencies for a monthly fee. Throughout the lease period, agency fleet coordinators maintain the cars with servicing by contracted fleet management company.

At the end of their lease, the fleet manager arranges the disposal of vehicles through the contracted auction house. Find out how to buy a used government vehicle

All Western Australian government public sector bodies (or agencies) as defined by the Public Sector Management Act 1994 are required to lease passenger and light commercial vehicles through State Fleet, except:

  • Ministers
  • Parliamentary office holders
  • Officers entitled to a vehicle through:  
    • a determination of the Salaries and Allowances Tribunal (SAT)
    • in accordance with Public Sector Management (General) Regulations 1994
    • otherwise as approved by State Fleet

    We are committed to maintaining a fleet that has the highest standards of vehicle safety and a minimal impact on the environment. Read more about our environmental focus

    Buying fleet vehicles

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    Finance facilitates the purchase of vehicles on behalf of government.

    Your agency's fleet manager works with you to purchase agency vehicles under the Acquisition of Passenger and Light Commercial Vehicles Common Use Arrangement (CUAPLC00617), including:

    Passenger vehicles:

    • Light, small, medium and large cars
    • Vans and people movers

    Light commercial vehicles:

    • Vans
    • Pick-ups
    • Cab-chassis
    • Sports utility vehicles (SUVs)
    • Small buses 

    Once acquired, we lease fleet vehicles back to you for a monthly fee. 

    Throughout the lease period, you will be required to maintain the cars with servicing by contracted fleet management companies.

    If you are a new fleet coordinator wishing to purchase or lease a fleet vehicle, see the fleet coordinator checklist to get started. 

    This CUA is not available for the purchase of vehicles by Government employees (or any person or entity related to those employees) for their personal use, including through salary packaging or novated lease arrangements. 

    Leasing fleet vehicles

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    Agencies can lease fleet vehicles from us under the State Fleet General Agreement.

    Once you have chosen and purchased a vehicle through us under the Motor Vehicle Acquisition Common Use Arrangement (CUAPLC00617), you will need to enter into a leasing agreement to lease the vehicle back. 

    For direction on policy and requirements, see the WA Government Fleet Policy and Guidelines

    Throughout the lease period, you will be responsible for maintaining the vehicle in a roadworthy condition including servicing through the contracted fleet management company.

    Servicing and fleet management

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    Information for agency fleet coordinators servicing and maintaining fleets of passenger and light commercial vehicles.

    As detailed in the State Fleet General Agreement, you are required to keep vehicles roadworthy and in good order, and ensure vehicles are serviced in line with manufacturer's recommendations and warranty requirements. 

    The Motor Vehicle Fleet Services Common Use Arrangement (CUA06916) gives you access to the full range of products and services required to manage your fleet.

    It has seven categories:

    1. fleet management services
    2. motor vehicle inspection services
    3. motor vehicle disposal services
    4. telematics (in-vehicle monitoring systems)
    5. vehicle booking system
    6. tyre supply and fitting services
    7. aftermarket vehicle accessories

    Categories 1 to 5 are mandatory state-wide for State Fleet clients.  Categories 6 and 7 are preferred suppliers. 

    Fleet coordinator induction checklist

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    If you are new or returning to fleet coordination, this induction checklist will help you.
    1. Contact Max Cummock from State Fleet, Department of Finance on 61 8 6551 1449 or max.cummock@finance.wa.gov.au 
    2. Contact approved fleet management organisation (FMO) Fleetcare on 1300 655 170
    3. Seek login for FMO web system
    4. Read and understand the WA Government Fleet Policy and Guidelines and General Agreement
    5. Check if your agency has its own fleet policy, service level agreement (SLA) and/or strategic fleet management plans and familiarise yourself with them
    6. Establish a log-on and for the electronic decision aid (eDA) for vehicle acquisition. This is where you can see what government vehicles are available
    7. Complete the ‘New Buyer Registration’ form if you are a new user
    8. Subscribe to State Fleet newsletters 
    9. Gain access and familiarise yourself with your agency’s internal vehicle booking systems and fleet asset register. The register will list your agency’s vehicles, vehicle types, and locations 
    10. Find out who is responsible for paying State Fleet and FMO invoices within your agency

    Environmental focus

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    Our commitment to maintaining a fleet that has minimal impact on the environment.

    Climate change or global warming is an important environmental issue with the potential to impact adversely on the economy, society and environment. Integral to this area is greenhouse gas emissions.

    State Fleet finances the majority of the WA government's passenger and light commercial vehicles and in 2004, initiated a program aiming to reduce the greenhouse gas emissions and offset the CO2 emissions that occur.

    The gradual reduction in greenhouse gas emissions has been achieved through a program of pursuing more efficient and environmentally friendly vehicles. Starting with promoting 4-cylinder vehicles, the program has been refined and now establishes a vehicle benchmark target for CO2 emission per kilometre travelled. Vehicle acquisitions are assessed against this benchmark.

    We regularly call for quotations to purchase carbon credits to offset the carbon emissions from the government fleet. All carbon credits acquired are approved by the Australian Department of Climate Change

    Read the State Fleet Greenhouse Gas Emissions Report

    Page reviewed 16 October 2019