Supplying works-related services

Information for contractors and consultants on Department of Finance building project tenders (maintenance, construction, design and investigation).

The Department of Finance works with many government departments in the planning, delivery and management of government's non-residential building projects. This includes hospitals, courthouses, police stations, prisons, schools and more. If you are interested in working with us, you need to be aware of: 

  • our policies and requirements
  • how we issue and evaluate tenders

This page is for businesses that wish to supply works-related services to government undertaken by the Department of Finance. Information is also available for subcontractors on government projects and other guides are available for suppliers of community services and general goods and services.

The information in this guide does not apply to office lease procurement. Please refer to the Government office accommodation page for information on this topic.

Please note, some government agencies manage their own works-related projects and follow their own policies and process. For more information, see  Supplying to Government - Supplying works or what are agencies buying.

Use the guide’s navigation to move through the steps in the process, using the links displayed down the right hand side of the page. The guide is divided into ten sections:

If you know what you are looking for, you can click straight through to the section you need. If you have not previously supplied works to government, you can click through all the pages chronologically to get an overview of how to supply to government.

Department of Finance Coronavirus (COVID-19) pandemic advice for contractors, consultants and suppliers

An important message for State Government suppliers

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Coronavirus (COVID19) 31 January 2021 lockdown

I am writing to you as a supplier engaged by the Department of Finance.

By now you will be aware of the hard “lockdown” announced by the State Government on 31 January 2021, which currently applies to the Perth metropolitan area, Peel and South-West regions. You must follow the directions1 issued by the Commissioner of Police and State Emergency Coordinator in relation to this matter, including any further advice from the State Government (as amended from time to time).

Further information on the lockdown requirements and exceptions.

If you are an essential worker for the purposes of the directions and require access to a government premises to fulfil your contractual obligations to the State of Western Australia, you, and any person(s) under your responsibility (including any employees, subcontractors, subconsultants, agents and / or invitees) must – among other things – ensure the following in relation to the accessing such premises:

  • an appropriate face covering is worn at all times by persons in and from the affected area
  • social distancing guidelines are observed within and outside the affected area (to the fullest extent possible)
  • good health and hygiene practices are maintained and reinforced
  • compliance with any other reasonable request, direction or legal requirement as advised by a government agency, entity or facility owner from time to time.

Additionally, you must not attend a government premises for the purposes of fulfilling your contractual obligations to the State, and you must ensure than any person(s) under your responsibility does not attend such premises, if you / they have:

  • any symptoms (such as a fever of 37.5 degrees or above, a recent history of fever, symptoms of an acute respiratory infection (including, but not limited to, shortness of breath, a cough or sore throat) or a loss of smell or taste
  • been in close contact with someone who has been confirmed to have the Coronavirus (COVID-19)
  • been in close contact with someone who has symptoms and / or is suspected to have COVID-19
  • visited any of the locations of confirmed cases of COVID-19 on the dates and at the times specified on the Department of Health’s website.

For the avoidance of doubt, a person whose home is in the affected area (click here for a map) may leave their home for the purposes of undertaking duties as an essential worker, and in doing so, may leave the region in which their home is located to travel to another region within the affected area or outside of the affected area for such purposes – and vice versa.

However, a person in or from the affected area must continue to comply with the directions when performing the duties of an essential worker outside of the affected area, including the requirement to wear a face covering at all times whilst they are outside their normal place of residence.

The G2G Pass is now being used to manage travel movements within and outside the affected area and frequently asked questions about the system can be found here.

In the event that you have any queries in relation to this advice, I would encourage you to review the information publicly available on the wa.gov.au website and, if still required, contact your Department of Finance representative at the earliest possible opportunity to minimise any potential disruptions to critical service delivery.

Due to the constantly changing nature of COVID-19 and the frequency at which advice is being issued by the relevant health and regulatory authorities, updated requirements may be published on the wa.gov.au website. Please make yourself familiar with this information and continue to encourage anyone displaying flu-like symptoms to contact the Coronavirus Information Helpline on 13 268 43.

I thank you in advance for your cooperation and understanding in this matter.

Yours sincerely
Mark Bryden
GENERAL MANAGER, OPERATIONS
DEPARTMENT OF FINANCE
2 February 2021


1 Stay at Home and Closure (Perth, Peel and the South West Regions) Directions (No 2) and the Face Covering Directions – refer below. Italicised terms in this letter have the same meaning as defined in the directions.

An important message for State Government contractors and consultants

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Coronavirus (COVID19) 31 January 2021 lockdown

I am writing to you as a contractor and / or consultant engaged by the Department of Finance on behalf of the Minister for Works.

By now you will be aware of the hard “lockdown” announced by the State Government on 31 January 2021, which currently applies to the Perth metropolitan area, Peel and South-West regions. You must follow the directions1 issued by the Commissioner of Police and State Emergency Coordinator in relation to this matter, including any further advice from the State Government (as amended from time to time).

Subject to compliance with these requirements, building and construction work in Western Australia may continue during the lockdown period.

However, while on a government site, you, and any person(s) under your responsibility (including, for example, any employees, subcontractors, subconsultants, agents and / or invitees) must – among other things – ensure that:

  • an appropriate face covering is worn at all times by persons in and from the affected area
  • social distancing guidelines are observed within and outside the affected area (to the fullest extent possible)
  • good health and hygiene practices are maintained and reinforced.

Additionally, you must not attend a government site, and you must ensure than any person(s) under your responsibility does not attend such sites, if you / they have:

  • any symptoms (such as a fever of 37.5 degrees or above, a recent history of fever, symptoms of an acute respiratory infection (including, but not limited to, shortness of breath, a cough or sore throat) or a loss of smell or taste
  • been in close contact with someone who has been confirmed to have the Coronavirus (COVID-19)
  • been in close contact with someone who has symptoms and / or is suspected to have COVID-19
  • visited any of the locations of confirmed cases of COVID-19 on the dates and at the times specified on the Department of Health’s website.

For further information on the lockdown and the associated restrictions, please visit the wa.gov.au website.

Please note, a person who provides ‘building or construction services’ is considered an essential worker for the purposes of the lockdown. This means that a person whose home is in the affected area (click here for a map) may leave their home for the purposes of undertaking duties as an essential worker, and in doing so, may leave the region in which their home is located to travel to another region within the affected area or outside of the affected area for such purposes – and vice versa.

However, a person in or from the affected area must continue to comply with the directions when performing the duties of an essential worker outside of the affected area, including the requirement to wear a face covering at all times whilst they are outside their normal place of residence.

The G2G Pass is now being used to manage travel movements within and outside the affected area and frequently asked questions about the system can be found here. In exceptional circumstances, the Department of Finance may issue an essential travel letter confirming that you are required to provide essential services to the Department (or another State government agency) to assist with your travel application.

For further information on the lockdown, travel restrictions or G2G Pass, please visit the wa.gov.au website.

Should you require an Essential Travel Letter from the Department of Finance, please contact your project manager directly.

In the event that you have any queries in relation to this advice, I would encourage you to review the information publicly available on the wa.gov.au website and, if still required, contact your Department of Finance representative at the earliest possible opportunity to minimise any potential disruptions to critical service delivery.

Due to the constantly changing nature of COVID-19 and the frequency at which advice is being issued by the relevant health and regulatory authorities, updated requirements may be published on the wa.gov.au website. Please make yourself familiar with this information and continue to encourage anyone displaying flu-like symptoms to contact the Coronavirus Information Helpline on 13 268 43.

I thank you in advance for your cooperation and understanding in this matter.

Yours sincerely
Mark Bryden
GENERAL MANAGER, OPERATIONS
DEPARTMENT OF FINANCE
2 February 2021


1 Stay at Home and Closure (Perth, Peel and the South West Regions) Directions (No 2) and the Face Covering Directions – refer below. Italicised terms in this letter have the same meaning as defined in the directions.

Members of the Low Value Maintenance Panel or Service Alliance 2012

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Maintaining critical government services to the community

In March 2020, the Department of Finance wrote to you as a member of its Low Value Maintenance Panel (LVMP) or Service Alliance 2012 (SA12) framework to foreshadow that as a result of the Coronavirus (COVID-19) pandemic, we may invite you to provide services that are different from those you normally provide, and inform you that we may supplement our existing supplier base to ensure continuity for critical services.

By now you will likely have seen or heard the lockdown announcement from the State Government, which states that:

“Effective from 6pm Sunday, 31 January 2021 until 6pm Friday, 5 February 2021, the Perth metropolitan area and the Peel and South West regions will enter a 5-day lockdown, based on health advice.

These measures are being implemented due to a fast-evolving situation in Western Australia with a positive COVID-19 case detected in a hotel quarantine worker.”

For more information on the lockdown and associated requirements, please visit the wa.gov.au website.

While we will issue further advice to government contractors and consultants shortly, the purpose of this letter is to notify you that we may call on you in future and ask for your help urgently. This is a time for us to work together and your continued support, understanding and contribution will be vital to the State’s response.

As was the case previously, across government, frontline agencies are reprioritising and reorganising to meet the challenges that COVID-19 presents. This may result in normal arrangements that agencies have in place for maintenance and minor works being disrupted. In such circumstances, these agencies may seek our help, despite the fact they may not do so in the normal course of events. In addition, agencies may have a need for support of a type that is unique to the current situation.

Accordingly, we are planning for a range of scenarios that may involve us providing support that is outside the norm. This may include providing services:

  • to a client agency that we would not normally support
  • at a client agency site that we might not normally attend
  • of a type that are similar to, but not identical to, existing services
  • that are different to those services which we currently provide.

In addition, we may find ourselves in a situation where our existing supplier base is unable to cope with requests for support because of logistical constraints, demand increases or limited capacity. As a result, we may need to approach suppliers that we would not normally engage.

I cannot provide further detail on the potential operational impacts, such as likely workloads, site locations and agency prioritisations at this point in time, and there is no need to contact us to confirm you are able and willing to assist. If the Department is asked to assist and we identify a need to engage with you, we will need to work together collaboratively and pragmatically to provide the assistance.

Further information on COVID-19 can be found on the wa.gov.au website. Please ensure you are familiar with this information (including the mandatory requirement for face coverings) and regularly check the site for updates.

Yours sincerely
Mark Bryden
GENERAL MANAGER, OPERATIONS
DEPARTMENT OF FINANCE
1 February 2021

Page reviewed 2 June 2021